MEEOA Executive Committee Meeting Minutes
March 21, 1997
Present: Judy Look, Maureen Ferriter, Johanna Burdin, Bridget Mullen,
Jerry Ellis
Location: UMaine, Chadbourne Hall
Meeting called to order at 10:10 a.m.
I. Secretary's Report: Minutes from February Meeting were reviewed.
It was noted that future minutes should include date and time of the next
scheduled Executive Committee meeting. Judy motion to accept; Johanna second.
II. Treasurer's Report: Johanna reported that the current balance
in the checking account is $500.56; Balance in savings is $3326.37. Income
since last report was $440.00 (from conference fees and dividend income.)
Expenses (including $75 in annual conference honoraria, $292 airfare for
one alum for Policy Seminar, $80.70 in Committee travel, $560 to NCEOA for
the Policy Seminar) total $1007.70. In anticipation of additional expenses
for travel to Policy Seminar and eventual reimbursement of $1800.00 from
NCEOA, Judy proposed, and the Committee approved, moving $1800.00 from the
savings into the checking account. Judy and Johanna are working on organizing
and updating Quicken. A billing issue with the hotel from the annual conference
was reviewed and determined that MEEOA owed for one night for one of the
presenters, and additional bill was determined to belong to someone other
than a MEEOA conference-goer. Judy noted that she had received a lovely
thank you letter from NCEOA for her $500.00 donation. It was determined
that Johanna would contact NCEOA to make certain that they understood that
the donation was from MEEOA not a personal donation from Judy. Bridget motion
to accept Treasurer's Report; Maureen second.
III. Report from NEAEOPP: Judy shared the letter dated 3/13/97
from Diane Dickerson, current NEAEOPP President, which responds to MEEOA's
concerns regarding the size of the NEAEOPP Board and the Liaison position.
(Note: A copy of this letter is enclosed with these minutes for your information.)
IV. Old Business:
Strategic Planning: Jerry Ellis joined the meeting to help facilitate a
discussion of the next steps in the strategic planning process. We began
by reviewing the current and ideal state of MEEOA as outlined by the membership
at the annual conference. After much discussion of expectations that members
had of the process, a list of values pertaining to strategic planning were
agreed upon. They are:
Membership (involvement and ownership)
Vision (goals and action plan)
Advocacy
Professional Development
Student Services
Who/What (defining roles)
Setting realistic limits
The Committee feels that its role in strategic planning is to foster these
values and encourage the planning process to move forward. The Committee
will work to communicate these values clearly in the coming year, paying
particular attention to the Advocacy/Student Services/Professional Development
values that were identified by the membership.
After a busy month and many phone calls, it is clear that the Committee's
proposed plan of action put forth in February was overly ambitious. Concern
that we were putting the planning process at risk by expecting too much
of the 3 committees on short notice was considerable. The Committee definitely
does not want to burn people out and feels the need to lay more groundwork
for the planning process. Maureen proposed that MEEOA work on facilitating
an electronic forum for dialogue around the issues that are of most importance
to the membership--namely, Advocacy, Professional Development and Student
Services. Bridget proposed that this be coupled with opening half of several
of our regular, monthly Committee meetings for membership to attend and
discuss the 3 topics. Maureen also proposed that we reconsider the structure
of the Executive Committee. Perhaps we need a position that is dedicated
to fostering the values noted above? There was a proposal to consider defining
the role of President Elect as "keeper of the values" and create
a separate position to serve as annual conference chair. The pros and cons
of this were debated.
The following Action Plan was agreed upon:
Action (Value) Who does
1. Create an e-mail network. 2. Reconsider structure of the Executive Committee and propose changes to the membership. 3. Refine and articulate the goals of strategic planning to membership at the state caucus. Invite further input/editing. 4. Open half of next Committee meeting for members to participate in a discussion of 3 identified topics. |
(Membership/Involvement) (Setting Limits, Who/What) (Vision, Involvement) (Advocacy, Student Services, Professional Developement) |
Judy, Rick, Bridget , Jerry Entire Committee and eventually membership Judy and Bridget edit materials. Membership discuss at state caucus. 3 committees and Membership |
Monday, May 12, 1997
10:00 a.m.--3:00 p.m. at UMaine, Chadbourne Hall
___________________________________________
****** ALL MEMBERS ARE WELCOME! *****
This Meeting will include
strategic planning breakout discussions on
Advocacy, Student Services and Professional Development
For further info, contact Judy Look, UMM METS office (judi.look@umit.maine.edu)