MEEOA Board Meeting Minutes 2/16/01
Attendees: Michele Melanson, Johannah Burdin, Linda Ives, Chris Yardley, Sara Henry
- Board Orientation
- Responsibilities of being a board member include (additional information in packet)
- running the conference
- fiscal responsibility
- policy seminar
- relationship with NEOA
- continue the progress of the strategic plan
- being true to MEEOAs mission
- New Directions
- Michele spoke about her vision about connecting MEEOA with other organizations in Maine such as Gear Up and FAME
- contact people are Marcia Westin at FAME and Pam Gatcomb with Gear Up
- there is overlap in Maine between Gear Up and TRIO programs
- Gear Up has put the scholarship money for its participants in trust with FAME, Marcia is knowledgeable about financial aid and is helping facilitate the dissemination of Gear Ups scholarship money
- Note: there is an ERIC review that has good specific information on Gear Up and other EOP programs such as NEISP
- Why do we need to come together as a state?
- Finding and scholarship funds for TRIO students
- Working toward targeted scholarships for TRIO students
- Competition for financial resources
- Students and services overlap between Gear Up and TRIO how to make sure our students arent pulled and have a sense of continuity in services
- Promoting linkages between MEEOA and TRIO directors
- Michele and Sara will talk further about creating a concrete plan for starting the process of pulling together people and organizations
- Minutes from MEEOA board meetings; a process was suggested in which minutes would be sent out to the board via e-mail with in two weeks, the board will reply with feedback to the secretary so that a corrected set of minutes is available for the board meeting
- Johannah made a motion to pass the minutes from the MEEOA conference meeting as amended seconded by Sara. Passed unanimously.
- Treasurers Report
- Current balance in checking account is $376.08
- Current balance in savings account is $5163.00
- Received tax information $50.90 in interest, MEEOA does have either 50C3 or C4 status and is not required to pay taxes
- Checks written: $1000 to COE for 2 staff and 2 alumni for the Policy Seminar, $96.50 to Michael Palmer, $300.00 to NEOA for dues
- Johannah moved to accept treasurers report seconded by Linda Ives. Passed unanimously
- Discussion about financial contribution to COE; decision was that Chris will find out what MEEOAs prior contribution was and he will send COE a check for the same amount
- NEOA Liaison report attached
- At the NEOA conference in Vermont on April 3rd there will be an interactive teleconference for UB directors about the performance reports they are now being asked to write. Johannah will send out information to UB directors letting them know about the telecast.
- Linda Ives will work on the advertisement for the NEOA conference bulletin; she will send it out to us for feedback this week and then get it in to Russ Milham with the check.
- Johannah was asked to give feedback to Adaline Mirabal about professional development activities in Maine. The primary activity at this time is the UB summit which occurs every year in Orono for all UB staff in Maine, the Disability Network (all the disability service providers working at colleges and universities in the UM system) meet regularly and hold trainings, many of these folks are TRIO staff but not exclusively.
- The Council is looking for people to serve on the CAS standards committee
- Discussion about finding Alumni Liaisons for the Policy Seminar, Michele believes that these will primarily be alumni who are already attending the Policy Seminar. As a side bar Linda talked about the success of the Alumni Network the Classic UB has put in place, how they have promoted sign up via the web, and get it going. They are up to 50 people who have filled out the form to join.
- 2002 MEEOA Conference
- Sara is looking into locations the Atlantic Oaks has offered an excellent rate in the past and it may be hard to find as good a deal, that said Sara is looking at the Samoset and the Lucerne Inn as possible alternate sights
- Discussion about moving the conference to the 2nd week in January because Wed. of the first week is January 2nd and this may be difficult for staff. Board members will take the dates back to their respective staff to ask for feedback. The dates are Wed. Jan 2nd Friday Jan 4th or Mon. Jan 7th Wed Jan 9th.
- Ideas for workshop sessions include
- wellness in the office "space"
- building a grassroots base in Maine to facilitate talking to legislators & education aids (Linda Shiller, Dave McGuire, Childrens Crusade are resources on this)
- putting your program on the map (Joan Becker is a resource on this)
- Political Point People for Maine Legislators
- Tom Allen David Agan
- Susan Collins Lynn Ploof Davis
- John Baldacci Kristi Pierce
- Olympia Snow Bridget Mullen
- Policy Seminar Michele is contacting Alumni who may want and be available to attend the Policy Seminar. There was some concern that it may be difficult for some folks to put their lives on hold with limited notice of the dates, and that we need to be sensitive to the needs of the alumni we are asking.
- Incorporation Linda Ives is the designated registered agent on the form. Johanna, Linda and Sara signed the form requesting incorporation for MEEOA. Johannah also communicated that we need to determine what will be done with the assets in the very unlikely event that MEEOA dissolves. This will probably need to be addressed by the entire membership at the next state meeting.
- Dory Award
NEOA Liaison Report from February 8 & 9, 2001 Board Meeting
submitted by: Johannah Burdin, February 16, 2001
TRIO Day in Nashua New Hampshire February 23 and 24, 2001
Please remind students to come with questions for the college visits and especially for the college fair.
NEOA conference is April 3-6, 2001 in Burlington, VT at the Sheraton Burlington Hotel. For details, see http://www.ric.edu/NEOA. On Tuesday, April 3rd, there will probably be away for UB staff to be part of the Council and DOE's interactive TV conference on the UB performance report. 1-5pm. Attendees would miss Maggie Sherman's preconference and the newcomers reception. The link up will be paid for by Professional Development funds.
Russ Milham needs help with ads for the NEOA conference booklet, from programs, universities and from MEEOA by February 23.
We need to come up with a Maine basket for the silent auction. If anyone has items to add or would like to take charge of this, please let Johannah know.
We worked at length at NEOA's strategic plan, focusing on our opportunities, strengths, weaknesses and threats. Ideas include more advocacy training, more PR, taking advantage of alumni, and more technology training.
The board approved updated Council bylaws. Kristi P. chaired the Council's committee.
Questions from the Council: What professional development activities is Maine doing? What do we see as state and rehional training needs. We need to get this info to Adaline Mirabal, president-elect of NEOA by March 5.
The Council is looking for 3 people from each region to serve on the professional (CAS) standards committee. These folks would also agree to do trainings for the region. They's like names in early March.
The National Student Leadership Conference is June 9-14.
The Council wants TRIO alumni liaisons from each state by May 1st. Liaisons would agree to be at Policy Seminar 2002 and at the Sept. Conf (2001). It is assumed folks who volunteer are already going to both, or would find the funds to do so. They would develop an alumni survey, redo the alumni brochure, add alumni registration to the Council's website, develop newsletters and a list serve.
Fair Share: We are looking for personal donations from MEEOA members to help support the important work of the Council.