September 13, 2007
1:30 – 3:30

Members Present: President: Steve Visco, President Elect Linda Rottmann, Treasurer: Ginny Ward, Secretary: Lori Wingo, At-Large: Linda Ives. Joined during meeting: Membership: Karen Keim, TriO Yearbook: Faith Erhardt

Call to Order:

• Karen Keim is to join us briefly to discuss membership issues.
• Discussed final resolution of funded UB programs and budgets.  Only thing left up in the air is resolution of “absolute priority” issue.

• Steve did not attend national conference, but heard that no one from DOE showed up, despite the fact that they were supposed to

• Linda inquired about TriO  Days for 2008:  Worcester, MA

Review and Approval of April’s Minutes:
            Accepted with corrections

Treasurer’s Report:

• Ginny presented closed-out 2007 budget.  She has a few checks still to deposit, but balances are reflected on the budget sheet. 
• Changes to  budget  format:
• Corrected headings (2006 to 2007)           
• Addition of Policy seminar
• Added State Initiative Expense column
• Added Donations Column

• Ginny notes that postage projection needs to be increased over the current $10 projection

• Ginny presented the proposed 2008 budget.  Concern over the projected $7,000 of income marked for the upcoming conference, when we have no idea of attendance for the conference.

• Suggestion was made to change “Sponsored Reception or Meal”  to “Conference Underwriting”

• Suggestion to add $400 back into the ME Trio Day line

• Does Yearbook need to be reprinted for MEOA conference?  Steve says we still have a  full box and should use them up.  Program list needs to be updated to reflect the loss of a Talent Search Program and the gain of an Upward Bound Program

• COE is doing a great deal of state level leadership training during the National conference.  Steve feels that we should send president or president elect with a partial coverage of their expenses (individual programs would cover the cost of sending the person).  Linda feels the cost is excessive for what an attendee gets out of the programming.

• Professional development grant line was not carried over to 2007-08 budget

• State initiative grants should be being written NOW, according to Steve.  Steve will check into.  Feeling is that we should lean towards getting initiative monies for Hall of Flags

• Motion that budget be filed for audit

Conference:

• Linda had hoped to get a letter out to membership regarding upcoming board elections.  Lori and Ginny have offered to continue on the board, but nominations are open for every position
• Linda reminded us that format for all print materials should be in Universal Design
• Registration is out with request to book rooms.  Judy will contact hotel to get an idea of the numbers. 
• Judy will be meeting with Melissa (hotel rep) about food/meals
• Many people have been contacted for workshops.  Lunch on your own.  Hikes/nature walks can be facilitated in the afternoons for people who don’t want to shop on Tuesday afternoon.
• Concurrent workshops in AM on Tuesday
• Two breakout sessions on Monday afternoon (pre-college and college divisions)
• Helen Pelletier is scheduled to talk about community colleges
• Alyse Pratt is scheduled to do workshop on Monday afternoon on college success workshop
• Registration opens at 2 p.m. on Monday -5-5:45 newbie activity
• Informal reception time (one hour) prior to dinner on your own on Monday
• Hotel is located on ocean side of Main St. in Freeport. (Easy walking to downtown).
• Workshops
• Maine CDC Teen Health and Education
• Service Learning
• Activities Based Programming
• Engaging Boys in Activities and developing relationships
• UMS application processing changes
• Working with Somali and East Asian Refugee Students
• Susan Gendron or Fitzsimmons as keynote speaker on Tuesday morning
• Heather Valentine?  Steve will pursue

Membership:

• Institutional Membership 16/21 groups participated.  We are up from 50% (2006) membership to 76 %(2007).  There are 122 possible members. Currently 66 paid members.
• Karen notes that record keeping for membership has been lacking in past years.
• Karen as sent out electronic and standard mailings inviting TriO professionals to join MEOAA and the 10 reasons
• Membership year coincides with the budget year
• Discussion around getting “new blood” into MEOAA leadership positions.  Chris Turner, Mary Fraser, Jess Berry, Sara Sockalexis and Sheila Cronkite were all mentioned for leadership (president elect/conference chair/membership chair)
• Leadership on board needs to be more reflective of ALL state organizations and not of just UM programs
• Trying to get underwriting to defray some conference expenses
• Michele has agreed to help out in some capacity
• Judy make have access to a bike for the raffle

Bylaws: Sara sent copy to Steve.  He will update and get them out.

Adjourn:  3:10