MEEOA Board Meeting
September 13, 2002
UMaine, Buchanan Alumni
House
*People in attendance:
Teresa Smith, Sara Henry, Rusty Brown, William Ellis, Chris Yardley, Michele
Melanson
*Ice breaker by Teresa
*Call to Order
*Review of minutes
Rusty motion to accept
Teresa seconded
Michele made a
correction
Minutes accepted as
amended.
*Treasure's Report
Checking = $2,769.17
Savings = $5,261.37
*Sara's Budget Report
Sara provided a
projected budget for 2002 and 2003.
The main concern is MBNA too expensive. In other words, the money taken in by registration and
membership barely covers the cost of the meeting. Is it the Board's responsibility to be raising additional
money for the conference? Maybe we
need a fund raising subcommittee for grant writing and advertising for the
annual meeting.
If we raise fee's (which
was already passed), the budget looks pretty good for the conference. We could potentially make $1,000. However, it still might be a good idea
to get support for meals, advertising, etc.
President's Report:
NEOA is pushing state
organizations to have state policy seminars. RI/CT had a student-based version. Was not a lobbying event. MA modeled after national one. Karen (from Dr. Arnold Mitchem) wants every state to do some
form of a policy seminar. Sara
suggested we use our TRIO Day in Augusta as a way to get in touch with the
legislature. Tables in the Hall of
Flags, students as pages. Other
ideas? We could put together a
package of "Advocacy" materials. We could have workshops at the annual conference to prepare
people for TRIO Day.
Sara showed some
brochures about how to lobby successfully. Tips for working with your legislature. How to stay current with legislation. Who are your legislatures? Sara thinks we should put together a
package like this for MEEOA members.
Michele suggests we give everyone at annual meeting one of these, which
is in January, right before TRIO Day in February. Chris suggested having Karen run a plenary at the annual
meeting to prepare people for TRIO Day in Augusta.
Strategic Plan - where
is it? Sara has looked everywhere
and contacted past presidents.
Jerry has given her a lot of background material, but she still can't
find the actual document. This
information is from around 1997.
Maybe something was voted on, but it does not appear exist as an actual
document.
Sara would like to
produce a new strategic plan where we would borrow heavily from NEOA. And it would draw from the existing
material from MEEOA's 1997 material.
Next meeting we will
have a strategic plan to look over.
NEOA Report:
Adeline wants to know if
the NEOA Board needs to be as large as it is, currently about 30 people. States need to consider constitutional
changes.
It sounds like the cuts
are due to money. Chris suggested
the states covering the cost of sending board members. We also discussed that NEOA really
needs to decide what the Board needs to be and raise the money to support it,
i.e. - raised conference fees, etc.
*2003 Conference Update
Ideas for seminars are
coming forward. Steve and Steve
have suggested a technology workshop.
Karen is interested in an ACA wellness workshop. And based on this meeting, teaching
advocacy as a plenary/workshop.
Key speaker -
Congressman Baldacci, Senator Collins, Dr. Arnold Mitchem, Paul Spraggins
Sara has spoken with
Linda Schiller and she has agreed to do something about political advocacy.
*New Business
Request from TRIO Day
chair, Karen, to have MEEOA contribute $1,000 for TRIO Day. MA has done this in the past.
Next Meeting - October
11, 11:00 AM - 2:30 PM UMaine Buchanan Alumni House