MEEOA Executive Committee Meeting Minutes
May 12, 1997
Location: UMaine
Present: Judi Look, Maureen Ferriter, Johannah Burdin, Rick Hogan, Bridget
Mullen, Lynn Ploof-Davis
Meeting called to order at 11:10 a.m.
I. Secretary's Report: Minutes from the
March meeting were reviewed and accepted. Bridget shared her notes from
the state caucus at NEAEOPP (included under New Business.)
II. Treasurer's Report: Current checking account balance is $510.07.
Current savings account balance is $1,537.20. An $1800.00 reimbursement
from NEAEOPP for expenses from the NCEOA Policy Seminar is expected. Treasurer's
report reviewed and accepted.
III. Old Business
A. State Caucus: At the NEAEOPP Conference on April 8, 1997, Maine
held it's state caucus with 18 members present. Maureen Ferriter, Maine's
NEAEOPP Liaison facilitated. The following is a summary of items discussed.
Preferences for timing and length of future NEAEOPP conferences: each state
caucus was charged with taking a poll. The majority of Maine members present
preferred 2 night, 3 day conference, at the end of the week. Primary reason
for wanting the conference shorter as opposed to longer was to limit the
time away from home and office. Several members preferred to see a longer
conference so workshops would be more substantive. NEAEOPP plans to take
these polling questions under advisement as they plan for next year's conference.
NEAEOPP '99! Al and Kristi have been checking out possible conference venues--Portland,
Ogunquit. It was noted that folks coming from southern New England really
liked the Samoset and that Maine should be marketed for it's beauty. With
that criteria in mind, Portland may not be the best locale. Interested MEEOA
members are encouraged to come forward to help form the NEAEOPP '99 conference
committee.
State Liaison: Unanimous vote of support for Lynn Ploof-Davis to be Maine's
next Liaison.
Political Action Network for this year consists of: Tom Allen--Carol Brush,
Sue Collins--Lynn Ploof-Davis, Olympia Snowe--Helen Pelletier, Tom Baldacci--Kristi
Pierce
Prior Experience: Discussion of need to advocate for maintaining Prior Experience
in upcoming Reauthorization. Members felt we should work on coming up with
clear presentation points...it's important that we not sound self-serving...
Clarifying Roles: NEAEOPP is developing focused job descriptions for each
of the board members. In short--State Liaisons' will be "worker bees"
within NEAEOPP. Actively bringing information and organizing within their
state. State Presidents, as they carry the burden of the work of the state
organizations, will be more of a "figure head" within NEAEOPP.
Policy Seminar Update: Judi Look reported on the positive climate for Trio
that she discovered on Capitol Hill in March. The need to be advocates for
Prior Experience was further discussed.
MEEOA-NEAEOPP--An unofficial poll was taken. Are there many NEAEOPP members
who are not MEEOA members? There appeared to be a small handful.
MEEOA Conference: Please e-mail ideas for next year's conference to Maureen
Ferriter. Discussion of the location confirmed the sense that the committee
had from reading last year's conference evaluations--Bar Harbor is a good
place for the conference. The conference committee will plan to use the
Atlantic Oakes again. This frees them up to focus on entirely on content.
Increasing Electronic Communication: Everyone present had received E-mail
communication on the Policy Seminar Update! The one-way e-mail "tree"
is seen as a terrific first step. Members were very interested in some kind
of listserv that would allow for more back and forth communication. Dave
MegQuier agreed to research cost and effectiveness of setting this up through
the university. Rick Hogan also suggested we explore putting E-links on
MEEOA's Web page.
Strategic Planning: Members reviewed notes updating the planning process.
It was suggested that the next step would be to ask ourselves the following
questions--What capacity do we have to do what we want? What resources do
we have? What resources do we need?
Restructuring MEEOA Executive Committee: The idea of making the conference
chair position separate from President-Elect so that the conference chair
was not then expected to serve 2 more years (as President and Past President)
was discussed. There was some support for the idea although members warned
that the Chair must be fiscally responsible and be concerned about the direction
and leadership of the organization.
B. Policy Seminar Costs: Treasurer reported costs for the Policy
Seminar this year as
$2, 820.06. Costs include registration, airfare, hotels, meals and transportation
for two alumni and two committee members. NEAEOPP will cover $1800.00 of
the above costs. The following questions were raised but not resolved: Should
we spend this much for the Policy Seminar? Will the reps be in session next
year during the Seminar? If we feel that our federal reps are well informed,
is there a possibility that NEAEOPP would release some of the Policy Seminar
reimbursement funds to us for advocacy activities that are based here in
the state?
C. Strategic Planning: MEEOA members came to Orono to move the planning
process forward. Nine members were present in addition to the Executive
Committee. The meeting was called to order at 9:10 a.m. Goals for the day
were discussed. People felt it important to generate specific, doable plans
of action that would; a) strengethen the Association's efforts at advocacy
and professional development, and b) spread the workload beyond the Executive
Committee. After sharing many ideas the group split into two groups to focus
and clarify planning in two specific areas: Professional Development &
Advocacy. (Note: Student Services was not discussed in a separate group.)
The groups then came together and reported out. The following is a brief
summary:
Professional Development: Claire Nelson, Kathy Nadeau, Penney
Gray, Helen Finlan, Alan Parks, Velma Murphy, Ann St Pierre.
The professional development group focused on polling all Maine TRIO professionals
regarding topics that they would like to see covered in a day long workshop
format. The survey would ask individuals to prioritize their interests and
would include space to suggest specific presenters. Several other questions
will be included on the survey including: 1) How far are you willing to
travel for a particular workshop? 2) Are you be interested in obtaining
CEU's for participating in a MEEOA sponsored workshop?
Topics such as: ethics, curriculum development, diversity, internet and
the curriculum, critical thinking skills, and financial aid, will be suggested
on the survey. Individuals will be asked to prioritize their interests in
them and add any other topics of interests. The plan of action for the group
was to generate the survey and mail it out in June and evaluate the responses
before our next board meeting in the Fall.
Advocacy: Kristi Pierce, Jerry Ellis, Karen McKosker, Lynn Ploof-Davis,
Rick Hogan
The advocacy group generated a list of seven priorities to focus this year:
1) Educate Susan Collins and her new staff as to the importance of TRIO
to Maine people. Also emphasize the necessity of maintaining prior experience
as Collins sits on the committee that is re authorizing the Higher Education
Act.
2) Develop "fact sheets" on each of the representatives serving
Maine in Washington for TRIO staff to refer to.
3) Design a half day workshop for TRIO professionals to build their advocacy
skills and knowledge of how the lobbying "system" works.
4) Outline policy to guide MEEOA testimony at state, local or federal level
public meetings.
5) Increase MEEOA's visibility within the State by going to public meetings
and forums and writing letters.
6) Explore the possibility of hosting a day long workshop for Maine counselors
to attend.
7) "Rattle" cages and encourage TRIO Directors to submit alumni
membership forms to NEAEOPP.
IV. New Business
A. Plan for future Policy Seminars: There was discussion regarding suggestions
for future MEEOA President's planning for Policy Seminar. Judi will work
on putting some of this in writing. There was also discussion of finding
out more about DoE funding for training for TRIO professionals.
B. Alumni: The idea of encouraging and fostering the development of
an Alumni Association was again briefly discussed. The sense was that there
are a handful of Alumni in Maine wo are right now quite interested in helping
organize...the question remains, to what end? There is no clear consensus
regarding how to involve Alumni. It was suggested that perhaps that should
be left up to the Alumni--that we might encourage them to develop there
own agenda and try to work in conjunction with them rather than function
as their moderator/facilitator. Is there enough intereste and energy out
there? Can every program think of two or three Alumni who would be willing
to jump in? Johanna expressed a real interest in moving something like this
forward.
C. Listserv: Jerry reported that through the UMaine system we should
be able to develop a listerserv based on our e-mail tree. There was some
discussion of the parameters that the list should have. Most felt that it
should include anyone from our current e-mail addresses who is interested.
Jerry volunteered to launch it and see how it goes. He will be listed as
the manager but as it is a closed list, he hopes that it will not involve
a great deal of time.
D. MEEOA President to NCEOA: The question arose whether it was valuable
and important for the President of MEEOA to attend the National Council
on Eduational Opportunity Association conference. Typically, the President
goes on their program budget as a Director. Is it appropriate for MEEOA
to help send its President if they are not fully funded to go by their Program?
Feelings were mixed. On the one hand, it is certainly a good leadership
development activity and incentive for the President. Is it an appropriate
use of funds? What kind of precedent does it set? The question was not resolved
and further input from the membership was considered important to pursue.
Judi will plan to contact past Presidents for their opinion on the value
of the NCEOA conference to MEEOA.
E. Reauthorization: Jerry Ellis shared the letter and tesitimony that
was presented on the MEEOA President's behalf to the Senate Labor and Human
Resources Committee at Husson College on May 5, 1997. The testimony provided
a concise breakdown of where TRIO programs are located and the important
work that they do. The letter also urged support for maintaining "prior
experience points." The Exec. Committee was in agreement that the language
put forth in the testimony regarding the important and complex issue of
prior experience was well stated. Thank you, Jerry.
F. Trainings/Professional Development: The Executive Committee should
consider sending members to trainings and develop a better sense of what
is out there. Would any Maine TRIO people be interested in writing for a
Training grant--what is MEEOA's role in facilitating connecting Maine professionals
to the Trainings? There was brief note made of a day long training conference
sponsored by FAME, the Maine Higher Education Council and Fleet Bank and
Maine Broadcasting System titled the "College Awareness Project."
Why was TRIO not involved as a stakeholder in the project? Is such an event
something that we should work toward?
G. Membership: Current membership stands at 56 professional, 12 associate
and 11 program. Membership packets addressed at our next meeting. We need
to determine the timeing of the mailing. The secretary is currently holding
membership information and will plan to help coordinate membership with
the treasurer.
H. Conference Planning: Committee will meet again on May 23.
Next meeting: Executive Committee (and Conference Planning Committee)
will meet on:
September 15, 1997 at 11 a.m. at Chadbourne Hall, UMaine